|Here is your monthly OTC newsletter |
The Olivenhain Town Council Newsletter
President's Letter May 2021
Dear Olivenhain Neighbors,
The Meeting Hall and grounds are continuing to open back up with the continued good news on the Covid front. The Town Council has long provided free use of the buildings and grounds to local youth groups, but during the pandemic the national and regional organizations have generally disallowed in person gatherings. Recently both Boy Scouts and Girl Scouts have begun to allow units to meet in person (with restrictions) and it has been great to support these initial gatherings for our local youth.
At our last Director’s meeting, we were able to map out a schedule of events for the year. It will start on Saturday June 12th; the Town Council will host a Spring Cleaning at the Hall and Grounds from 9 to 11:30 am and followed by our annual members meeting and director elections on Tuesday June 15th at 7 pm. We decided to cancel the Brat & Beer event for 2021 but are planning on both a 4th of July event and Oktoberfest. I hope you will join us for one or the other, and for a full schedule, please see our website https://www.olivenhain.org/events/.
On Saturday May 22nd, the Olivenhain Fire Safe Council will be hosting a Wildfire Awareness Event on the grounds. This event is an outdoor open house style event where visitors will visit various stations to meet informally with key stakeholders and raise awareness of the challenges Olivenhain faces with respect to wildfire. Our community’s safety in a wildfire situation has been one of my three primary focusses as your OTC president, and I look forward to working with the Fire Safe Council, our Encinitas Fire Department, and other key stakeholders on developing a Community Wildfire Protection Plan for the Olivenhain Valley and eventually collaborating with other communities in the Escondido Creek watershed for a regional plan.
A second of those priorities has been building consensus about improvements to Rancho Santa Fe Road through our RSF Rd Task Force. On April 14th, the city council held an initial meeting to review and prioritize capital improvement projects, and I provided comments on behalf of the council and task force. We learned at that meeting the city staff was proposing to defund the desperately needed Trail 82 that would have finally provided a safe route from the Meeting Hall to the Encinitas Blvd intersection. With limited funding, the prioritization of projects is a zero-sum game, and other parts of the city are well organized and vocal in demanding funding for their projects. The city has scheduled a special session this Monday (May 3rd) to continue the discussion. Please let the city council know ([email protected]) that Olivenhain needs Trail 82 and the RSF Rd improvements because politicians count votes.
Which brings me to the third of these top priorities: preventing the overdevelopment of Olivenhain. On April 7th, the city approved a new Housing Element(HE), but in doing so agreed to repeal two recent ordinances and make several other concessions to the state department of Housing and Community Development (HCD). These concessions were dropped into the HE at the last minute--and after the Planning Commission review, Public Comment period, and CEQA determination. One result is that the city agreed to include ½ acre of Rancho Santa Fe Rd in the base density for the Goodson project, increasing its size beyond that proscribed in our Municipal Code and General Plan. It also further weakens environmental harm mitigation measures put in place when the property was originally up-zoned to R30 in the prior HE. Encinitas RRD is circulating a petition to urge the city council, planning commission, and staff to properly regulate these R30 development. You can sign the petition electronically here, and Encinitas RRD volunteers will be collecting signatures for the next 3 Saturdays at the meeting hall grounds near the corner of RSF and 7th St.
I would like to wish everyone a happy and healthy spring, and I look forward hopefully to celebrating our amazing community in person later this summer.
Yours in community,
Olivenhain Town Council Annual General Meeting
Wednesday, June 16th 7- 8pm
The OTC's 2021 Annual General Meeting and Board of Directors election will be held outside on the dance hall circle. All OTC members are encouraged to attend. Seating will be provided. Social distancing will be practiced. Please bring a face covering.
We are looking for residents who are interested in becoming involved in the OTC in several areas:
If you are interested in getting involved in any of these areas, please come to the meeting and we would be happy to answer any of your questions Or, if you have questions prior to the General Meeting, please contact Mark Mayer at [email protected] !
Along with the Board of Directors election, Dan Vaughn, OTC President, will provide an update of the OTC's state of affairs.
Volunteer Cleanup for Meeting Hall and Grounds
Saturday, June 12th 9-11:30am
Come on out and help us maintain the Meeting Hall and grounds! We will post a Sign-Up Genius link at the end of May on the OTC website under the "Events" section so you can see the specific jobs we want to accomplish that day.
May is National Wildfire Awareness Month, and there’s never been a more critical time for communities like ours to prepare for the possibility of wildfire.
Please join the Olivenhain Fire Safe Council and community partners for our first public event:
Olivenhain Community Wildfire Preparedness Fair
When: Saturday, May 22, 10 am to 2 pm
Where: Olivenhain Meeting Hall grounds*
This family-friendly and informative event will bring together members of our community, first responder agencies and other partners to meet informally and raise awareness of the challenges Olivenhain faces with respect to wildfire.
*All attendees will be required to wear masks and socially distance, per OTC requirements.
Update on OTC Parking Lots and Request for Your Help!
The condition of the parking lots and actions needed to minimize further deterioration and sand runoff on to Cole Ranch Road are a concern to the OTC's Board of Directors. Proposed actions currently being reviewed include:
- Fencing off of lower or "eastern" parking lot.
- Preventing all recreational use and unauthorized parking in eastern parking lot
- Installation of signage to remind all that the OTC parking lots are private property and not for use by the general public unless authorized by the OTC Board of Directors. Usage of the property is determined by the OTC Board of Directors.
The buildings and grounds of the Olivenhain Town Council property are historically significant, including the Meeting Hall which is on the National Register of Historic Places - Olivenhain Meeting Hall. The Meeting Hall Building, Germania Hotel and Lickert Shanty were all built in the late 1800s. As such, the buildings and grounds require extra maintenance and care that is administered by the OTC Board of Directors, an all volunteer organization. In addition, the funds to pay for maintenance, preservation, insurance and a whole other host of necessities come from OTC memberships, donations and OTC events; the latter of which have been greatly curtailed over the last year. To summarize, we need the help of the community of Olivenhain to treat the OTC property with care and respect so it can be enjoyed by generations to come.
Until the fencing and signage is installed around the eastern parking lot, the OTC BOD requests that everyone not use the lower (or "eastern" parking lot). This includes: any parking of vehicles (including RVs, trailers & construction equipment), use for transfer of building materials, extra parking for your residence, storage of vehicles, display of vehicles for sale, etc.
In addition, other activities or items that are prohibited on the OTC property include:
- BMX bicycles, go-karts or mini bikes are not permitted
Thank you for your help in helping to preserve the OTC grounds and buildings.
A Note to Dog Owners
We have noticed that dog owners that walk their dogs around the Meeting Hall grounds often leave their waste bags on top of the locked trash dumpster in the lower parking lot. We are ordering a dog waste receptacle that will be here soon, but in the meantime, we are requesting that pet owners dispose of their dog waste in the trash can found underneath the stairs on the back side of the Meeting Hall--see picture below:
Thank you for your help in keeping the Meeting Hall property clean for everyone! We will post a picture of the new receptacle when it is installed.
Past Newsletters Archived on OTC's Website
We have posted all of the OTC's 2020 monthly newsletters to the OTC's website - Archived Newsletters, so if you miss any information, or want to direct neighbors to any past information, please refer to them there. Monthly OTC newsletters for 2015 - 2019 will also hopefully be added in the near future.
Update on the Germania Hotel Roof Repair
The OTC is very grateful to the Olivenhain community for the donations for the repair of the Germania Hotel roof! The repairs are finished, but we are still collecting donations to offset the cost. Below is a graphic summary of the OTC's fundraising effort so far:
Mark Your Calendars (OTC 2021 Events):
Meeting Hall & Grounds Spring Cleaning: June 12th 9am-11:30am
Annual Olivenhain Town Council General Meeting and Election of Officers: Wednesday, June 16th 7pm
July 4th Parade and Picnic: Sunday, July 4th 11:30am-3pm
1st Annual Olivenhain Members Beer Tasting: Date and time TBD
Summer Cinema Outdoor Movie Nights: Friday, August 27th and Friday, September 10th at sundown (Covid-19 permitting. Movies for both nights TBD)
Olivenhain Oktoberfest: Sunday, October 3rd 12pm-4pm
21st Annual Boy Scout Troop 2000 Haunted Hotel: October 15,16,22,23,29,30
Olivenhain Holiday Craft Fair: Saturday, November 13th 9am-3pm
Holiday Decorating of the Olivenhain Mtg. Hall Grounds: Saturday, December 4th 9am-11am
Olivenhain Members Holiday Wine Tasting: Date and time TBD
All events are held at the Olivenhain Meeting Hall, 423 Rancho Santa Fe Rd., unless otherwise noted.
For more information, please email: [email protected]
We are excited to announce that the OTC has been approved as an accepted charity in the AmazonSmile program. Click on the link below and you can choose the Olivenhain Town Council as your charity of choice when you shop on Amazon. It costs you nothing -- and Amazon will donate 0.5% of all eligible purchases made through AmazonSmile to the OTC.
These purchases made through the AmazonSmile program will help the OTC to continue to maintain and preserve the buildings & grounds of the historic Meeting Hall property and put on events when it is safe again.
If you have any questions about how to designate the OTC as your charity of choice in the AmazonSmile program, please send an email to [email protected] and we will be happy to assist you.
Thank you so much for your support!
OTC 501(c)(3) Update
With the OTC’s recent approval as a 501(c)(3) charitable organization there are now new ways to help support the OTC and its efforts to maintain and preserve the historic Meeting Hall and grounds. Two ways include: Corporate Donor Matching and Donor Advised Funds.
Corporate Donor Matching
Corporate matching gifts are a type of philanthropy in which companies financially match donations that their employees make to eligible nonprofit organizations, such as the OTC.
When an employee makes a donation, they’ll request the matching gift from their employer, who then makes their own donation. Companies usually match donations at a 1:1 ratio, but some will match at a 2:1, 3:1, or even a 4:1 ratio.
Why do companies match donations?
Companies of all sizes match donations their employees make to nonprofits because it’s an easy, structured way for them to support good work in their communities. CSR, or corporate social responsibility, is an important factor in how the public perceives brands and companies these days.
Did you know that you might be able to double or even triple your donation to the OTC through donation-matching options from your employer?
Many companies offer such options to encourage their employees to give to non-profit organizations. Many local employers such as Qualcomm and ViaSat offer corporate donor matching programs. If your employer offers donation matching, every dollar you donate to the OTC could turn into two or three dollars to help support the OTC. Similarly, some companies will make a monetary contribution to match volunteer hours.
Here is how it works:
Step 1: Click here here to use the Charity Navigator search engine to find out if you work for a participating company that offers corporate donor matching. You can also contact your human resources department and ask if they match employee donations.
Step 2: Complete your company’s gift-matching form. It should be available through your human resources department. The form, whether in print or electronic version, may require the OTC’s tax identification number: 33-0099393
Step 3: Make a donation to the OTC in one of two ways:
A) Send your gift to us by check, along with your company’s completed gift-matching form to:
Olivenhain Town Council
c/o – Charitable Donations
423 Rancho Santa Fe Road
Encinitas, CA 92024
B) You can also make a donation online. Then send the receipt for your donation and the completed gift-matching form to the OTC at the address above.
Step 5: The OTC will then complete the form and mail it back to your employer.
Step 6: Your employer will send us a matching contribution. We will notify you when this matching donation arrives.
Donor Advised Funds
A donor-advised fund (DAF) is a charitable giving vehicle designed exclusively to invest, grow, and give assets to charities for meaningful and lasting impact. Donors can contribute to the fund as frequently as they like.
DAF accounts for an individual are set up through financial advisory firms such as Fidelity, Schwab and Bank of America. You donate assets into a DAF and recommend how those assets should be invested. Your contribution is tax-deductible and the assets in the DAF grow tax-free. When you're ready, recommend a grant to a charity you care about, and the financial advisor takes care of the rest. Some people call it a giving vehicle. Others call it a philanthropic fund.
If you have a DAF account and are considering making year-end charitable contributions to eligible charities, please consider making a grant or gift to the OTC. If you have any questions regarding corporate donor matching or donor advised fund donations to the OTC, please feel free to contact Mark Mayer, OTC Vice President, at [email protected]
Please consult your tax advisor regarding the tax deductibility of your donation. The OTC’s Federal Employer Identification Number (EIN) or Federal Tax Identification Number is 33-0099393.
We now have baseball caps for sale for $22.00 each. Be the first on your street to show your Olivenhain pride!
Olivenhain Town Council wearables make wonderful gifts, and we have a great selection. Available styles and colors for the t-shirts are available, as well as sweatshirts. Sweatshirts are $30, T-shirts are $15. In addition, 25 oz. glass mugs w/ the Olivenhain logo are $20 & 16 oz. glass mugs w/ the Olivenhain logo are $15. We can deliver locally, or arrange for you to pick up at your convenience. Payment can be made with cash, check or via Venmo. To order, please email [email protected].
In addition, the sturdy, stylish and often-seen Colony Olivenhain metal license plate frames ($30) as well as the Colony Olivenhain history books written by resident and local historian Richard Bumann ($20) are available for purchase at Postal Corner during normal business hours.
Postal Corner is located at 2240 Encinitas Blvd. Suite D, Encinitas, CA 92024
The Rancho Santa Fe Road Task Force was formed to engage the Olivenhain community in a conversation about improving our section of the road. After seeking input from community members, we have directed our focus on reducing traffic congestion during peak hours and improving safety and walkability while maintaining our rural community character.
Adopted in 2003, the Recreational Trail Master Plan was developed to link outdoor-related opportunities within Olivenhain. The trail system connects Parks and Open Space to Schools and Community Facilities for a variety of recreational user conveniences such as hiking, biking, running and horseback riding. Motorized vehicles are not permitted. The Olivenhain Trails are one of San Diego’s finest and most diverse trail systems and provide many loop connections that help folks enjoy various trail experiences. The trails range in difficulty, terrain and environment. Olivenhain Trails Maps available for sale at Carter’s Hay & Grain. Click link below for more information:
OTC Facebook Page
If you are interested in getting information and updates on Facebook from the Olivenhain Town council, please "like" and "follow" our new Facebook page:
Olivenhain is a unique and history rich community. We are fortunate to have the Meeting Hall and grounds for our community events. The colonists had the foresight to set this area aside for the community. If only they know, it would remain the social gathering place in Olivenhain for more than 120 years. The Olivenhain Town Council now manages the grounds and buildings, but in the spirit of the colonists, it belongs to you, the community. When you join the Olivenhain Town Council, it isn’t just a membership; you are helping to preserve and perpetuate our unique heritage. Thank you for your membership and please tell a neighbor and encourage them to also join the Olivenhain Town Council. That can be done on the OTC website: www.olivenhain.org/membership
2019-2020 Olivenhain Town Council Board and Committee Chairs
Building Contents Jennifer Bishop [email protected]
City of Encinitas - City Council's Office