Fwd: Olivenhain Town Council March 2021 Newsletter

Here is your monthly OTC newsletter ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ 

The Olivenhain Town Council Newsletter

March 2021



President's Letter March 2021



Dear Olivenhain Neighbors,

I would like to use this month’s letter to enlist your help in raising the level of urgency with the city on the risk to Olivenhain’s safety in the event of a Santa Ana driven wildfire. Last month I shared the city’s evacuation plan for such an event, a plan that would take four hours to complete-- despite experts saying that we may have less than two hours to do so in a worst-case scenario. When I first broached the wildfire issue with Encinitas officials last October, I was told that the city was looking for an outside vendor to run some computer-based scenarios. When Olivenhain Fire Safe Council President Denny Neville (also a retired Rancho Santa Fe fire captain) and I followed up in December, we were told the city was looking to update the evacuation plan in the “very near future” and would collaborate with the Fire Safe Council and OTC in doing so. 


Not content to risk yet another wildfire season before appropriate action is taken, several Olivenhain neighbors have gotten together to fund a professional wildfire expert to independently review the city’s plan and compare the evacuation timing to the wildfire risk. This review has revealed that the city’s plan:

  • understates realistic egress times (e.g., by assuming a theoretical 1000 vehicle/hour road capacity that is 3-4 times greater than the actual capacities), 
  • fails to address foreseeable complications and contingencies (such as traffic accidents at intersections with “bagged” stop signs and no traffic personnel), and 
  • fails to account for potential simultaneous co-evacuations (schools in the evacuation zone with collectively over 1000 students as well as the neighboring communities in RSF and SE Carlsbad). 


Despite these shortcomings with the plan, even if one assumes that the valley could be evacuated in four hours as the plan states, under typical Santa Anna conditions as seen in the recent 2003 Cedar Fire, 2007 Witch Fire, and 2014 Cocos Fire, an Olivenhain evacuation would need to be triggered when the fire is 36 miles away (a bit beyond Palomar Mountain and Warner Springs), which is not realistic.




Fire Model


Sophisticated modeling was conducted for a fire starting at the far end of the Harmony Grove open space in the Escondido Creek bed just west of the Escondido city line (See picture above).  Under Santa Anna conditions the model predicts such a fire would be capable of reaching Rancho Santa Fe Rd from Encinitas Blvd to Olivenhain Blvd in about one hour and would reach the eastern most homes in Olivenhain in half that time.


It is time for us as a community to demand greater urgency for the city to complete their review and dramatically accelerate the evacuation before the next wildfire season, which is now just a few months away. Please help, by doing one or more of the following actions:

Register to help through this survey: https://www.surveymonkey.com/r/BG2PX5P

Write to our city councilmember:  [email protected]

Write to our city council:  [email protected]

Write to our fire chief:  [email protected]

Let me know if you have other ideas: [email protected]


Yours in Community,


Update on Parking Lot and Request for Your Help!


Condition of parking lots and actions taken by OTC to minimize further deterioration and sand runoff on to Cole Ranch Road.  Proposed actions include:

 - Fencing off of lower or "eastern" parking lot (please see aerial image below).  

-  Preventing all recreational use and unauthorized parking in eastern parking lot

-  Installation of signage to remind all that the OTC parking lots are private property and not for use by the general public unless authorized by the OTC Board of Directors.  Usage of the property is determined by the OTC Board of Directors.


The buildings and grounds of the Olivenhain Town Council property are historically significant (add links to State and Federal sites noting their official historic designations).  The Meeting Hall Building, Germania Hotel and Lickert Shanty were all built in the 1890s.  As such, the buildings and grounds require extra maintenance and care that is administered by the OTC Board of Directors, an all volunteer organization.  In addition, the funds to pay for maintenance, preservation, insurance and a whole other host of necessities come from OTC memberships and OTC events; the latter of which have been greatly curtailed over the last year.  To summarize, we need the help of the community of Olivenhain to treat the property with care and respect so it can be enjoyed by generations to come.


Until the fencing and signage is installed around the eastern parking lot, OTC BOD requests that everyone not use the lower (or "eastern" parking lot). This includes: any parking of vehicles (including RVs, trailers & construction equipment), use for transfer of building materials, extra parking for your residence,  storage of vehicles, display of vehicles for sale, etc.


In addition, other activities or items that are prohibited on the OTC property include: 

- BMX bicycles, go-karts or mini bikes are not permitted


Thank you for your help in this.


A Note to Dog Owners


We have noticed that dog owners that walk their dogs around the Meeting Hall often leave their waste bags on top of the locked trash dumpster in the lower parking lot.  We are ordering a dog waste receptacle that will be here soon, but in the meantime, we are requesting that people dispose of their dog waste in the trash can in the back of the Hall--see picture below:

Thank you for your help in keeping the Meeting Hall clean for everyone!  We will post a picture of the new receptacle when it is installed.

Past Newsletters Archived on Website

We are adding all of 2020's newsletters on to our Olivenhain Town Council website, so if you miss any information, or want to direct neighbors to any past information, please refer to them there.  



Olivenhain Fire Safe Council Update


BIG NEWS! The website for the Olivenhain Fire Safe Council is now live! Visit our new website here to learn more about us and sign up for our email list. We also have a new Facebook page (“Olivenhain Fire Safe Council”), which we hope you will join as well. 


And more welcome news—two weeks ago, we were notified that we’ve been awarded a grant from the California Fire Safe Council and Listos for outreach to the community. Stay tuned for more information as that effort unfolds. 


The Olivenhain Fire Safe Council is one of more than 40 fire safe councils in San Diego County. Our mission is to mobilize the Olivenhain community to enhance fire prevention, safety and preparedness for all residents, through ongoing outreach, education and collaborative interventions, projects and activities. We look forward to working with residents, businesses and other stakeholders in a variety of ways to promote fire safety and help protect Olivenhain from wildfire. 

Update on the Germania Hotel Roof Repair


The OTC is very grateful to the Olivenhain community for the donations for the repair of the Germania Hotel roof!  The repairs are finished, but we are still collecting donations to offset the cost.  Below is a graphic summary of the OTC's fundraising effort so far:

Mark Your Calendars (OTC 2021 Events):




Spring Cleaning: Saturday, April 17th 9:30am-11:00am

Please come help us maintain and clean up the Meeting Hall and grounds.  This will be a socially distanced and mask wearing event.  More details will be added in the next newsletter.


48th Annual Olivenhain Brat & Beer Festival: Date and Time TBD

 (Covid-19 permitting)


Annual Olivenhain Town Council General Meeting and Election of Officers: Tuesday, June 15th 2021 7pm


July 4th Parade and Picnic: Sunday, July 4th 11:30am-3pm

 (Covid-19 permitting)


1st Annual Olivenhain Members Beer Tasting: Date and time TBD

(Covid-19 permitting)


Summer Cinema Outdoor Movie Nights: Friday, August 27th and Friday, September 10th at sundown  (Covid-19 permitting. Movies for both nights TBD)



Olivenhain Oktoberfest: Sunday, October 3rd 12pm-4pm

(Covid-19 permitting)



21st Annual Boy Scout Troop 2000 Haunted Hotel: October 15,16,22,23,29,30

(Covid-19 permitting)


Olivenhain Holiday Craft Fair: Saturday, November 13th 9am-3pm

(Covid-19 permitting)


Holiday Decorating of the Olivenhain Mtg. Hall Grounds: Saturday, December 4th 9am-11am


Olivenhain Members Holiday Wine Tasting: Date and time TBD

  (Covid-19 permitting)


All events are held at the Olivenhain Meeting Hall, 423 Rancho Santa Fe Rd., unless otherwise noted. 

For more information, please email:   [email protected]

We are excited to announce that the OTC has been approved as an accepted charity in the AmazonSmile program. Click on the link below and you can choose the Olivenhain Town Council as your charity of choice when you shop on Amazon. It costs you nothing -- and Amazon will donate 0.5% of all eligible purchases made through AmazonSmile to the OTC. 


These purchases made through the AmazonSmile program will help the OTC to continue to maintain and preserve the buildings & grounds of the historic Meeting Hall property and put on events when it is safe again.


If you have any questions about how to designate the OTC as your charity of choice in the AmazonSmile program, please send an email to [email protected] and we will be happy to assist you.


Thank you so much for your support!

OTC 501(c)(3) Update


With the OTC’s recent approval as a 501(c)(3) charitable organization there are now new ways to help support the OTC and its efforts to maintain and preserve the historic Meeting Hall and grounds. Two ways include: Corporate Donor Matching and Donor Advised Funds.



Corporate Donor Matching


Corporate matching gifts are a type of philanthropy in which companies financially match donations that their employees make to eligible nonprofit organizations, such as the OTC.


When an employee makes a donation, they’ll request the matching gift from their employer, who then makes their own donation. Companies usually match donations at a 1:1 ratio, but some will match at a 2:1, 3:1, or even a 4:1 ratio.


Why do companies match donations?

Companies of all sizes match donations their employees make to nonprofits because it’s an easy, structured way for them to support good work in their communities. CSR, or corporate social responsibility, is an important factor in how the public perceives brands and companies these days.


Did you know that you might be able to double or even triple your donation to the OTC through donation-matching options from your employer?


Many companies offer such options to encourage their employees to give to non-profit organizations. Many local employers such as Qualcomm and ViaSat offer corporate donor matching programs.  If your employer offers donation matching, every dollar you donate to the OTC could turn into two or three dollars to help support the OTC. Similarly, some companies will make a monetary contribution to match volunteer hours.


Here is how it works:


Step 1: Click here here to use the Charity Navigator search engine to find out if you work for a participating company that offers corporate donor matching. You can also contact your human resources department and ask if they match employee donations.


Step 2: Complete your company’s gift-matching form. It should be available through your human resources department. The form, whether in print or electronic version, may require the OTC’s tax identification number: 33-0099393


Step 3: Make a donation to the OTC in one of two ways:


A) Send your gift to us by check, along with your company’s completed gift-matching form to:


Olivenhain Town Council

c/o – Charitable Donations

423 Rancho Santa Fe Road

Encinitas, CA 92024


B) You can also make a donation online. Then send the receipt for your donation and the completed gift-matching form to the OTC at the address above.


Step 5: The OTC will then complete the form and mail it back to your employer.


Step 6: Your employer will send us a matching contribution. We will notify you when this matching donation arrives.



Donor Advised Funds


A donor-advised fund (DAF) is a charitable giving vehicle designed exclusively to invest, grow, and give assets to charities for meaningful and lasting impact.  Donors can contribute to the fund as frequently as they like.


DAF accounts for an individual are set up through financial advisory firms such as Fidelity, Schwab and Bank of America. You donate assets into a DAF and recommend how those assets should be invested. Your contribution is tax-deductible and the assets in the DAF grow tax-free. When you're ready, recommend a grant to a charity you care about, and the financial advisor takes care of the rest. Some people call it a giving vehicle. Others call it a philanthropic fund.


If you have a DAF account and are considering making year-end charitable contributions to eligible charities, please consider making a grant or gift to the OTC.  If you have any questions regarding corporate donor matching or donor advised fund donations to the OTC, please feel free to contact Mark Mayer, OTC Vice President, at [email protected]


Please consult your tax advisor regarding the tax deductibility of your donation.  The OTC’s Federal Employer Identification Number (EIN) or Federal Tax Identification Number is 33-0099393.

Olivenhain Spirit

Olivenhain Town Council wearables make wonderful gifts, and we have a great selection. Available styles and colors for the t-shirts are available, as well as sweatshirts. Sweatshirts are $30, T-shirts are $15. In addition, 25 oz. glass mugs w/ the Olivenhain logo are $20 & 16 oz. glass mugs w/ the Olivenhain logo are $15. We can deliver locally, or arrange for you to pick up at your convenience. Payment can be made with cash, check or via Venmo. To order, please email [email protected].


In addition, the sturdy, stylish and often-seen Colony Olivenhain metal license plate frames ($30) as well as the Colony Olivenhain history books written by resident and local historian Richard Bumann ($20) are available for purchase at Postal Corner during normal business hours.

 Postal Corner is located at 2240 Encinitas Blvd. Suite D, Encinitas, CA 92024
Phone: 760-633-1100

Community groups

Olivenhain Rancho Santa Fe Road Task Force

The Rancho Santa Fe Road Task Force was formed to engage the Olivenhain community in a conversation about improving our section of the road. After seeking input from community members, we have directed our focus on reducing traffic congestion during peak hours and improving safety and walkability while maintaining our rural community character.

We’ve created the pages below as a place for community members to discuss their concerns about the road. The Task Force will also post updates, provide information, and notify the community about upcoming meetings. What are your top concerns and priorities for RSF Road? What improvements would you like to see? Welcome to the conversation!  Click on the links below to join:



Encinitas Residents for Responsible Development 

We are a group of Encinitas residents working to create public awareness about the disastrous consequences of high-density R-30 zoning. Our aim is to promote better and viable solutions to the housing crisis and restore trust in the participatory process. Click the link below for more information:



Encinitas Trails Coalition 
Encinitas Trails Coalition is a nonprofit grassroots organization that's making a difference in our community.

Adopted in 2003, the Recreational Trail Master Plan was developed to link outdoor-related opportunities within Olivenhain. The trail system connects Parks and Open Space to Schools and Community Facilities for a variety of recreational user conveniences such as hiking, biking, running and horseback riding. Motorized vehicles are not permitted. The Olivenhain Trails are one of San Diego’s finest and most diverse trail systems and provide many loop connections that help folks enjoy various trail experiences. The trails range in difficulty, terrain and environment. Olivenhain Trails Maps available for sale at Carter’s Hay & Grain. Click link below for more information:



Stay connected!


OTC Facebook Page

If you are interested in getting information and updates on Facebook from the Olivenhain Town council, please "like" and "follow" our new Facebook page:

We will post event updates, history about our town, and community pictures. Please invite your neighbors to like the page as well!

In addition, please visit and like the Olivenhain Town Council on:
Twitter - https://twitter.com/OlivenhainTC
Instagram - https://www.instagram.com/olivenhaintowncouncil

OTC Membership

Olivenhain is a unique and history rich community. We are fortunate to have the Meeting Hall and grounds for our community events. The colonists had the foresight to set this area aside for the community. If only they know, it would remain the social gathering place in Olivenhain for more than 120 years. The Olivenhain Town Council now manages the grounds and buildings, but in the spirit of the colonists, it belongs to you, the community. When you join the Olivenhain Town Council, it isn’t just a membership; you are helping to preserve and perpetuate our unique heritage. Thank you for your membership and please tell a neighbor and encourage them to also join the Olivenhain Town Council. That can be done on the OTC website: www.olivenhain.org/membership

2019-2020 Olivenhain Town Council Board and Committee Chairs

Town Council Board:

President                 Dan Vaughn            [email protected]
Vice President         Mark Mayer             [email protected]
Secretary                 Mike Shields            [email protected]
Treasurer                 Bob Nortman           [email protected]
Director                    Stan Cole                [email protected]
Director                    Ed Brehm                [email protected]
Director                    Jennifer Bishop        [email protected]

Committee Chairpersons:

Newsletter               Lisa Perkis                [email protected]
Buildings                 Stan Cole                  [email protected]

Building Contents   Jennifer Bishop         [email protected] 
Grounds                  Paul Van Slyke          [email protected]
Membership            Mark Mayer               [email protected]
Hall Scheduling       Marolyn Van Slyke    [email protected]
Social Media           Jennifer Bishop          [email protected]
Events                     Ed Brehm                  [email protected]

Olivenhain Town Council web site            www.olivenhain.org

City of Encinitas - City Council's Office

City Council Group E-Mail:
[email protected]

Catherine S. Blakespear
[email protected]


Deputy Mayor
District 3
Jody Hubbard
[email protected]


Council Member
Tony Kranz
District 1
[email protected]


Council Member
District 4
Joe Mosca
[email protected]

Council Member
District 2
Kellie Hinze
(760) 633-2622
[email protected]

Olivenhain Town Council © 2020. All rights reserved.


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