|Here is your monthly OTC newsletter |
The Olivenhain Town Council Newsletter
President's Letter June 2021
Dear Olivenhain Neighbors,
In preparation for the end of most Covid restrictions on June 15th, we are having a clean up day at the meeting hall on Saturday Jun. 12th (9 am to about 11:30). I hope you can join us. Please bring a mask in case we need you to help inside one of our three buildings, but for those of us who are fully vaccinated, most of the work will be outside and not require wearing a mask. It will be nice to see everyone’s full faces again. You can sign up ahead of time for a specific task, or just show up and help where needed. (You can find the Sign-Up Genius link in the article below.) Then on Wednesday June 16th (7 pm) we will be having our Annual General Meeting inside the Meeting Hall. I will be happy to answer any questions, and we will be electing our board for the 2021-2022 year.
The Community Wildfire Protection Planning is continuing with good progress. The fire safe council in partnership with the Encinitas Fire Department and Town Council, hosted a successful fair to increases awareness and distribute literature, with well over 100 attendees and a similar number of drive-bys. We are also looking for resident participation to get the broadest understanding and participation possible. Please take this survey to inform our work. We would like to understand the community’s priorities with regard to fuel management, understand the level of home hardening, and identify people who may need extra time or assistance in the event of an evacuation.
Last week, the city council formally received the Rancho Santa Fe Road study that was prepared last year by city staff and the outside consultant in response to our Task Force advocacy. The council discussion was generally supportive of the needs and solutions proposed, but there was no commitment to implement any of the recommendations. Council directed staff to return after the August recess with proposals for the low cost safety improvements (cross walks, lane narrowing, school speed limits, and trail maintenance) that could be funded by existing capital and operating budget allocations.
The city also completed its repeal of the municipal density bonus ordinance last week. This completes the surrender to the State HCD that the council majority started by adopting the most recent Housing Element last month, and further hamstrings the City’s ability to reject or reign in the massive Goodson apartment project. Encinitas RRD has filed a lawsuit against the city’s actions and continues to prepare opposition to the project for the Planning Commission hearing, likely on June 17th. The city’s lawsuit trying to exempt future upzoning of properties like Goodson’s from a vote of the citizens (Prop A) is scheduled to be heard this week. If you haven’t already, please consider joining Encinitas RRD and the fight to preserve Olivenhain.
Yours in community,
Olivenhain Town Council Annual General Meeting
Wednesday, June 16th 7- 8pm
The OTC's 2021 Annual General Meeting and Board of Directors election will be held outside on the dance hall circle of the OTC meeting hall grounds. All OTC members are encouraged to attend. Seating will be provided. Social distancing will be practiced. Please bring a face covering.
The OTC Board Of Directors is looking for residents who are interested in becoming involved in the OTC in several areas:
If you are interested in getting involved in any of these areas, please come to the 2021 Annual General meeting and we would be happy to answer any of your questions Or, if you have questions prior to the General Meeting, please contact Mark Mayer at [email protected] !
Along with the Board of Directors election, Dan Vaughn, OTC President, will provide an update of the OTC's state of affairs.
Volunteer Cleanup for Meeting Hall and Grounds
Saturday, June 12th 9-11:30am
Come out and help us maintain the OTC Meeting Hall and grounds! A Sign-Up Genius link has been created here: https://www.signupgenius.com/go/60b0e4caca823a3f58-otcmtg
Please click on the link above and check out the various tasks listed there. If you can help out please sign up using the link above and bring a pair of work gloves. If you have further questions, please contact Dan Vaughn at [email protected] We look forward to a good turn out of helping hands on June 12th!
Volunteers needed for 4th of July Celebration
We are looking for 2-3 volunteers to help with the 4th of July gathering at the Meeting Hall. The Town Council can provide guidance, but we need a couple of people to get the event off the ground and organized. If we do not have anyone step forward to help by June 20th, we will need to cancel due to lack of help. If you have never volunteered before, give it a try! It's fun and rewarding.
OTC Members Craft Beer Tasting Event
The OTC is beginning to plan for its Members only inaugural craft beer tasting event on Saturday, August 21st. We are looking for local brewers! If you are a brewer (or know of a local brewer) and would like to share some of your craft beer with your neighbors, we would love to have you featured at our event.
This will be a limited attendee event and advanced tickets will be sold. If you are a local brewer or would like to share your craft at this event, please contact event organizer, Diane Openshaw at [email protected]
Update on OTC Parking Lots and Request for Your Help!
The condition of the parking lots, actions needed to minimize further deterioration and sand runoff on to Cole Ranch Road are a significant concern to the OTC's Board of Directors. Proposed actions currently being reviewed include:
- Fencing off of lower or "eastern" parking lot.
- Preventing all recreational use and unauthorized parking in eastern parking lot
- Installation of signage to remind all that the OTC parking lots are private property and not for use by the general public unless authorized by the OTC Board of Directors. Usage of the property is determined by the OTC Board of Directors.
The buildings and grounds of the Olivenhain Town Council property are historically significant, including the Meeting Hall which is on the National Register of Historic Places - Olivenhain Meeting Hall. The Meeting Hall Building, Germania Hotel and Lickert Shanty were all built in the late 1800s. As such, the buildings and grounds require extra maintenance and care that is administered by the OTC Board of Directors, an all volunteer organization. In addition, the funds to pay for maintenance, preservation, insurance and a whole other host of necessities come from OTC memberships, donations and OTC events; the latter of which have been greatly curtailed over the last 18 months. To summarize, we need the help of the community of Olivenhain to treat the OTC property with care and respect so it can be enjoyed by generations to come.
Until the fencing and signage is installed around the eastern parking lot, the OTC BOD requests that everyone not use the lower (or "eastern" parking lot). This includes: any parking of vehicles (including RVs, trailers & construction equipment), use for transfer of building materials, extra parking for your residence, storage of vehicles, display of vehicles for sale, etc.
In addition, other activities or items that are prohibited on the OTC property include:
- BMX bicycles, go-karts or mini bikes are not permitted
Thank you for your help in helping to preserve the OTC grounds and buildings.
A Note to Dog Owners
We have noticed that dog owners that walk their dogs around the Meeting Hall grounds often leave their waste bags on top of the locked trash dumpster in the lower parking lot. We are ordering a dog waste receptacle that will be here soon, but in the meantime, we are requesting that pet owners dispose of their dog waste in the trash can found underneath the stairs on the back side of the Meeting Hall--see picture below:
Thank you for your help in keeping the Meeting Hall property clean for everyone! We will post a picture of the new receptacle when it is installed.
Past Newsletters Archived on OTC's Website
We have posted all of the OTC's 2020 monthly newsletters to the OTC's website - Archived Newsletters, so if you miss any information, or want to direct neighbors to any past information, please refer to them there. Monthly OTC newsletters for 2015 - 2019 will also hopefully be added in the near future.
Update on the Germania Hotel Roof Repair
The OTC is very grateful to the Olivenhain community for the donations for the repair of the Germania Hotel roof! The repairs are finished, but we are still collecting donations to offset the cost. Below is a graphic summary of the OTC's fundraising effort so far:
Mark Your Calendars (OTC 2021 Events):
Meeting Hall & Grounds Spring Cleaning: June 12th 9am-11:30am
Annual Olivenhain Town Council General Meeting and Election of Officers: Wednesday, June 16th 7pm
July 4th Parade and Picnic: Sunday, July 4th 11:30am-3pm
1st Annual Olivenhain Members Craft Beer Tasting: Sat., Aug. 21, Time TBA
Summer Cinema Outdoor Movie Nights: Friday, August 27th and Friday, September 10th at sundown (Covid-19 permitting. Movies for both nights TBD)
Olivenhain Oktoberfest: Sunday, October 3rd 12pm-4pm
21st Annual Boy Scout Troop 2000 Haunted Hotel: October 15,16,22,23,29,30
Olivenhain Holiday Craft Fair: Saturday, November 13th 9am-3pm
Holiday Decorating of the Olivenhain Mtg. Hall Grounds: Saturday, December 4th 9am-11am
Olivenhain Members Holiday Wine Tasting: Date and time TBD
All events are held at the Olivenhain Meeting Hall, 423 Rancho Santa Fe Rd., unless otherwise noted.
For more information, please email: [email protected]
We are excited to announce that the OTC has been approved as an accepted charity in the AmazonSmile program. Click on the link below and you can choose the Olivenhain Town Council as your charity of choice when you shop on Amazon. It costs you nothing -- and Amazon will donate 0.5% of all eligible purchases made through AmazonSmile to the OTC.
These purchases made through the AmazonSmile program will help the OTC to continue to maintain and preserve the buildings & grounds of the historic Meeting Hall property and put on events when it is safe again.
If you have any questions about how to designate the OTC as your charity of choice in the AmazonSmile program, please send an email to [email protected] and we will be happy to assist you.
Thank you so much for your support!
OTC 501(c)(3) Update
With the OTC’s recent approval as a 501(c)(3) charitable organization there are now new ways to help support the OTC and its efforts to maintain and preserve the historic Meeting Hall and grounds. Two ways include: Corporate Donor Matching and Donor Advised Funds.
Corporate Donor Matching
Corporate matching gifts are a type of philanthropy in which companies financially match donations that their employees make to eligible nonprofit organizations, such as the OTC.
When an employee makes a donation, they’ll request the matching gift from their employer, who then makes their own donation. Companies usually match donations at a 1:1 ratio, but some will match at a 2:1, 3:1, or even a 4:1 ratio.
Why do companies match donations?
Companies of all sizes match donations their employees make to nonprofits because it’s an easy, structured way for them to support good work in their communities. CSR, or corporate social responsibility, is an important factor in how the public perceives brands and companies these days.
Did you know that you might be able to double or even triple your donation to the OTC through donation-matching options from your employer?
Many companies offer such options to encourage their employees to give to non-profit organizations. Many local employers such as Qualcomm and ViaSat offer corporate donor matching programs. If your employer offers donation matching, every dollar you donate to the OTC could turn into two or three dollars to help support the OTC. Similarly, some companies will make a monetary contribution to match volunteer hours.
Here is how it works:
Step 1: Click here here to use the Charity Navigator search engine to find out if you work for a participating company that offers corporate donor matching. You can also contact your human resources department and ask if they match employee donations.
Step 2: Complete your company’s gift-matching form. It should be available through your human resources department. The form, whether in print or electronic version, may require the OTC’s tax identification number: 33-0099393
Step 3: Make a donation to the OTC in one of two ways:
A) Send your gift to us by check, along with your company’s completed gift-matching form to:
Olivenhain Town Council
c/o – Charitable Donations
423 Rancho Santa Fe Road
Encinitas, CA 92024
B) You can also make a donation online. Then send the receipt for your donation and the completed gift-matching form to the OTC at the address above.
Step 5: The OTC will then complete the form and mail it back to your employer.
Step 6: Your employer will send us a matching contribution. We will notify you when this matching donation arrives.
Donor Advised Funds
A donor-advised fund (DAF) is a charitable giving vehicle designed exclusively to invest, grow, and give assets to charities for meaningful and lasting impact. Donors can contribute to the fund as frequently as they like.
DAF accounts for an individual are set up through financial advisory firms such as Fidelity, Schwab and Bank of America. You donate assets into a DAF and recommend how those assets should be invested. Your contribution is tax-deductible and the assets in the DAF grow tax-free. When you're ready, recommend a grant to a charity you care about, and the financial advisor takes care of the rest. Some people call it a giving vehicle. Others call it a philanthropic fund.
If you have a DAF account and are considering making year-end charitable contributions to eligible charities, please consider making a grant or gift to the OTC. If you have any questions regarding corporate donor matching or donor advised fund donations to the OTC, please feel free to contact Mark Mayer, OTC Vice President, at [email protected]
Please consult your tax advisor regarding the tax deductibility of your donation. The OTC’s Federal Employer Identification Number (EIN) or Federal Tax Identification Number is 33-0099393.
We now have baseball caps for sale for $22.00 each. Be the first on your street to show your Olivenhain pride!
Olivenhain Town Council wearables make wonderful gifts, and we have a great selection. Available styles and colors for the t-shirts are available, as well as sweatshirts. Sweatshirts are $30, T-shirts are $15. In addition, 25 oz. glass mugs w/ the Olivenhain logo are $20 & 16 oz. glass mugs w/ the Olivenhain logo are $15. We can deliver locally, or arrange for you to pick up at your convenience. Payment can be made with cash, check or via Venmo. To order, please email [email protected].
In addition, the sturdy, stylish and often-seen Colony Olivenhain metal license plate frames ($30) as well as the Colony Olivenhain history books written by resident and local historian Richard Bumann ($20) are available for purchase at Postal Corner during normal business hours.
Postal Corner is located at 2240 Encinitas Blvd. Suite D, Encinitas, CA 92024
The Rancho Santa Fe Road Task Force was formed to engage the Olivenhain community in a conversation about improving our section of the road. After seeking input from community members, we have directed our focus on reducing traffic congestion during peak hours and improving safety and walkability while maintaining our rural community character.
Adopted in 2003, the Recreational Trail Master Plan was developed to link outdoor-related opportunities within Olivenhain. The trail system connects Parks and Open Space to Schools and Community Facilities for a variety of recreational user conveniences such as hiking, biking, running and horseback riding. Motorized vehicles are not permitted. The Olivenhain Trails are one of San Diego’s finest and most diverse trail systems and provide many loop connections that help folks enjoy various trail experiences. The trails range in difficulty, terrain and environment. Olivenhain Trails Maps available for sale at Carter’s Hay & Grain. Click link below for more information:
OTC Facebook Page
If you are interested in getting information and updates on Facebook from the Olivenhain Town council, please "like" and "follow" our new Facebook page:
Olivenhain is a unique and history rich community. We are fortunate to have the Meeting Hall and grounds for our community events. The colonists had the foresight to set this area aside for the community. If only they know, it would remain the social gathering place in Olivenhain for more than 120 years. The Olivenhain Town Council now manages the grounds and buildings, but in the spirit of the colonists, it belongs to you, the community. When you join the Olivenhain Town Council, it isn’t just a membership; you are helping to preserve and perpetuate our unique heritage. Thank you for your membership and please tell a neighbor and encourage them to also join the Olivenhain Town Council. That can be done on the OTC website: www.olivenhain.org/membership
2020-2021 Olivenhain Town Council Board and Committee Chairs
Olivenhain Town Council Board of Directors:
Building Contents Jennifer Bishop [email protected]
City of Encinitas - City Council's Office